Creating & Managing Meetings

Creating & Managing Meetings in Moodle

Once SoftSysVideo is connected to Moodle, teachers create and manage meetings using the standard BigBlueButton activity. This page explains what teachers and students experience.

Creating a meeting (teacher view)

Note

Creating meetings works exactly the same as with a standard BigBlueButton server. If you’re already familiar with the BBB plugin in Moodle, nothing changes here.

1. In a Moodle course, turn on editing mode

   

2. Click Add an activity or resource

   

3. Select BigBlueButton

4. Configure the meeting:

   • Name — displayed to students
   • Description — shown on the activity page
   • Recording — enable if you want the session recorded
   • Wait for moderator — students can’t enter until a teacher joins first
   • Opening and closing time — restrict when the room is accessible

5. Save the activity

Starting a meeting (moderator)

When the teacher clicks Join session, they enter the SoftSysVideo room as a moderator. Moderators can:

• Start the meeting before students enter
• Mute or remove participants
• End the meeting for everyone
• Control recordings (start/stop)

Joining a meeting (student)

Students click Join session in the Moodle activity. They are taken directly to the SoftSysVideo meeting room.

If Wait for moderator is enabled, students see a waiting screen until the teacher joins.

Meeting status

On the Moodle activity page, students can see the current status:

• Not started — no one is in the room yet
• In progress — the meeting is active
• Finished — the meeting has ended

Ending a meeting

Meetings end automatically when all participants leave, or a moderator clicks End meeting in the room controls.

After the meeting ends:

• The activity shows Finished status
• If recording was enabled, the recording is processed and appears in the Recordings tab of the activity (typically within a few minutes)